Booking Process

• 1. To start, please complete and submit the online request form. Due to the high volume of requests, please allow at minimum 24 hours for a response.
• 2. If the requested date is available, you will receive a Space Request Form (which includes details on room reconfiguration and Catering, A/V needs).
• 3. Submit the Space Request Form at least one month in advance of the requested date. We strongly encourage sending email requests for dates at least five weeks in advance of the desired date. Please note the Foundation does not accept request forms that are not completed in full detail.
• 4. You will receive an email acknowledgment with information about required documentation.
• 5. An space agreement will be issued upon receipt of an approved request form and 501(c)3 letter and certificate of insurance. The contract may include costs associated with your event. Please sign the contract and return it to Public Welfare Foundation, along with the additional required documentation or payment by the specified deadline.
• Reservation dates are only complete once an agreement has been countersigned by the Foundation.
• Please visit our “Frequently Asked Questions” for other detailed information.

• A copy of the signed agreement
• A copy of the organization’s 501(c)3 certification letter to waive rental fee (Please note the organization name on the 501(c)3 letter must match the organization name on the request forms and contract. Fiscally sponsored organizations are subject to the $500 rental fee. The Foundation will only waive the rental fee for groups with their own 501(c)3 status).
• A Certificate of Insurance. The Certificate of Insurance must meet the Foundation’s requirements. For instructions on how to properly complete a Certificate of Insurance for an event at the True Reformer Building, please click here.
• A check for all applicable fees (fees are only assessed to non 501(c)3 holders)

Government agencies must submit a “Statement of Self Insurance,” which can be acquired through the DC Office of Risk Management. This “Statement of Self Insurance” serves as a rental fee waiver and as a Certificate of Insurance.